The clearest difference between an invoice and a pro-forma invoice is that it is an unofficial invoice. The carrier and the date of shipment are not mentioned on the pro forma invoice. For example, you can use this invoice to make the import or export of products or goods in order by arranging the customs clearance documents. You often receive a pro-forma invoice immediately after you have accepted the offer. The supplier will most likely ask you to make an advance payment before proceeding with the delivery. This invoice is often used in an international transaction, on the basis of which it can obtain licenses for import and export. This is not necessary for all countries.
The pro-forma invoice is not an official invoice, so you do not have to pay this and do not include it in your administration. After you have paid the pro-forma invoice, you will receive the real invoice. You have to include this in your accounting and you can use it to deduct VAT. At the top of the pro-forma invoice it is clear that this type of invoice is involved, because there is “pro-forma” in the title. Invoice Office is a free billing program, which makes it easy to create invoices . See also our example invoices to get inspiration for your pro-forma invoice.
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